Planning a large-scale event in Pune with a guest list of 5000 people? Whether it’s a wedding, community celebration, religious function, or corporate gathering, one of the biggest decisions is selecting the right catering service — and understanding the cost estimation per plate is a crucial part of planning.
At S and A Catering Services, we specialize in managing large-volume events and are considered one of the best food catering services in Dhanori, Pune for family functions and public gatherings. Let’s break down the cost estimation and the factors that influence it when you’re planning for 5000 guests.
Key Factors That Influence Catering Cost for 5000 Guests
1. Food Menu Selection
The type of food menu is the biggest factor in price variation. Whether you choose:
- Simple vegetarian options
- Deluxe North Indian or Maharashtrian menu
- Chinese fusion menu
- Or include non-vegetarian options
The price per plate will vary accordingly. Here’s an estimated range:
| Menu Type | Estimated Cost per Plate (₹) |
|---|---|
| Basic Vegetarian Menu | ₹170 – ₹250 |
| Maharashtrian / North Indian Veg | ₹220 – ₹300 |
| Chinese Veg | ₹200 – ₹280 |
| Non-Vegetarian Menu | ₹300 – ₹450 |
| Premium Mixed Menu with Sweets | ₹350 – ₹600 |
Note: Prices are indicative and may vary based on the season, location, and additional services.
2. Type of Food Service
Depending on how you want your food served, costs may fluctuate:
- ✅ Self-Service Option – Cost-effective for large numbers.
- ✅ Buffet Style Service – Requires serving counters and staff; adds ₹20–₹40 per plate.
- ✅ On-Table Serving – Premium experience; adds ₹50–₹80 per plate.
3. Live Food Counters & Specialty Items
Live counters like:
- Pav Bhaji
- Pasta Station
- Chaat Counter
- Dosa / Chinese Wok Station
add excitement to your event but come at an extra cost of ₹50–₹150 per plate depending on the item.
4. Cutlery and Utensil Quality
From basic disposable plates to premium crockery and steel sets, the cutlery quality significantly impacts the cost. Premium setups can add ₹20–₹60 per plate.
5. Food Counter Decoration
Thematic food counter décor, floral arrangements, LED-lit counters, and custom signage improve the presentation of your event. Budget ₹15,000–₹60,000 extra depending on the scale of the setup.
6. Seasonal Menu & Premium Items
If you’re planning to include seasonal or luxury food items, expect a higher cost:
- Mango-based sweets/drinks (summer) – ₹30–₹50 extra
- Ras Malai, Gulab Jamun, Kesar Jalebi – ₹30–₹60 per sweet
- Fruit Punch, Masala Chaas, Mocktails – ₹15–₹40 per drink
7. Complete Day Catering Options (Breakfast + Lunch + Dinner)
If your event spans the entire day, here’s a rough estimate:
| Meal Type | Cost per Plate (₹) |
|---|---|
| Breakfast Only | ₹100 – ₹180 |
| Lunch Only | ₹200 – ₹350 |
| Dinner Only | ₹220 – ₹400 |
| Full Day Combo | ₹500 – ₹900 |
These include full meal setups, serving staff, and optional sweets/starters.
8. Welcome Drink & Starter Options
A good event starts with a warm welcome! Some popular options include:
- Jaljeera, Fruit Punch, Aam Panna
- Paneer Tikka, Veg Lollipop, Mini Samosas
- Chicken Popcorn, Seekh Kebab (for non-veg)
Add ₹40–₹100 per plate depending on selection.
9. Sweet Dish & Mouth Fresheners
No Indian meal is complete without dessert and mukhwas! Options include:
- Ras Malai
- Gulab Jamun
- Kesar Phirni
- Paan Shots / Saunf Tray / Sugar Coated Fennel
Estimated cost: ₹30–₹80 per plate.
Why Choose S and A Catering Service in Dhanori, Pune?
At S and A Catering Services Pvt. Ltd., we offer:
- ✅ Over 12 years of catering experience
- ✅ Proven track record of managing events with 5000+ guests
- ✅ Team of professional chefs, service staff & decorators
- ✅ Custom menu planning for every budget and taste
- ✅ Excellent kitchen hygiene and food quality
- ✅ Special packages for breakfast, lunch, dinner and full-day events
- ✅ Nearest and most trusted catering provider for Dhanori residents
We are committed to making your event memorable and stress-free. From food to decor, we handle everything so you can enjoy the celebration.
📍 Contact Us for 5000 People Catering in Pune
S and A Catering Services Pvt. Ltd.
📍 Address: S. No, 31, Lane Number 14, Nr Sundrai Park, Dhanori, Pune – 411006
📞 Phone: +91 9833107272
✉️ Email: snaserv@gmail.com
📍 Google Map: Click Here
🌐 Website: www.snaservice.in
📩 Request a Quote or Customized Menu
Planning an event for 5000 people? Don’t stress – leave the catering to the experts. Contact us to get a custom quote based on your exact menu, service type, and décor preferences.
Conclusion:
Estimating catering cost for 5000 guests in Pune involves several variables – from menu selection to services offered. But with S and A Catering, you’ll receive high-quality food, professional service, and transparent pricing to help you plan with confidence.
Let us help you serve joy on every plate!
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